11/02/2026
*Role Title:* Studio Operations Coordinator
*Location:* Lagos, Nigeria (Studio-based with occasional site and sourcing support)
*Works closely with: Creative Director, Designers, Project Managers*
*Role Context*
Interiors by B is a design-led interior architecture studio delivering high-end residential projects. As projects scale, the studio requires strong operational coordination to support procurement, documentation, vendor communication, and smooth day-to-day functioning.
This role sits at the centre of studio operations, ensuring that procurement data, documentation, communication, and office readiness are handled with accuracy, structure, and professionalism allowing designers and project leads to focus on design and ex*****on.
This is a coordination and ownership role, not a passive support position.
*Role Purpose*
To support project delivery and studio efficiency by coordinating procurement activities, maintaining accurate BOQs and documentation, managing vendor communication, and ensuring the office and administrative backbone of the studio runs smoothly.
*Key Responsibilities*
1. Procurement & Sourcing Support
Assist in preparing and updating Bills of Quantities (BOQs) and procurement lists
Track items, quantities, pricing, lead times, and delivery status
Support sourcing by researching materials, finishes, fixtures, and suppliers as directed
Maintain organised procurement trackers and records for each project
2. Vendor Coordination
Serve as a coordination point between vendors, designers, and project managers
Send and follow up on RFQs, availability checks, delivery timelines, and documentation
Track vendor responses and escalate issues where necessary
Maintain a structured vendor database and contact records
3. Project & Client Communication Support
Draft and send professional client update emails based on inputs from the project team
Follow up on non-sensitive client queries and confirmations
Capture meeting notes, action points, and next steps from internal and external meetings
Ensure communication is clear, timely, and aligned with the studio’s tone
4. BOQs, Documentation & Project Records
Create, update, and maintain BOQs, item logs, delivery schedules, and procurement trackers
Organise drawings, site photos, receipts, delivery notes, and vendor documents
Ensure accurate version control and tidy project folders across all active projects
5. Office & Studio Operations
Oversee general office upkeep and readiness (supplies, cleanliness, organisation)
Restock office and studio supplies proactively
Plan and coordinate internal meetings, prepare agendas, and take meeting notes
Prepare the office for client or vendor meetings (printing, samples, setup)
6. Administrative & Coordination Support
Coordinate courier pickups, deliveries, and dispatch riders
Track invoices, receipts, payment confirmations, and procurement paperwork
Support the Senior Design & Operations Associate with structured updates and reports
*What This Role Requires*
2–4 years’ experience in operations, admin, procurement, or project coordination
Strong organisational and documentation skills
Comfort working with numbers, quantities, and structured data (BOQs, trackers)
Clear written communication and professional email etiquette
Ability to work confidently with vendors and internal stakeholders
High attention to detail and follow-through
*What Success Looks Like*
BOQs and procurement records are accurate, up to date, and reliable
Vendors receive clear communication and timely follow-ups
Designers and PMs spend less time chasing information
The office runs smoothly and is always client-ready
Clients receive consistent, professional updates
Apply here: https://interiorsbyb.spurt.tools/job/studio-operations-coordinator
